MINUTES OF MEETING WESTSIDE HAINES CITY
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Westside Haines City Community Development District was held Wednesday, April 17, 2024, at 2:40 a.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath	Chairman
Bobbie Henley	Assistant Secretary
Eric Lavoie	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Roy Van Wyk	District Counsel, Kilinski Van Wyk Law
Rey Malave via Zoom	District Engineer, Dewberry
Clayton Smith	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Three Board members were present in person constituting a quorum.

SECOND ORDER OF BUSNESS	Public Comment Period
Ms. Burns noted there were no members of the public present in person nor joining via
Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the March 18,
2024 Board of Supervisors Meeting
Ms. Burns presented the minutes from the March 18, 2024, Board of Supervisors meeting. She asked if there were any questions, comments, or changes. Hearing no changes, she asked for a motion to approve.

On MOTION by Ms. Henley, seconded by Mr. Heath, with all in favor, the Minutes of the March 18, 2024 Meeting, were approved.

FOURTH ORDER OF BUSINESS	Public Hearing
A. Public Hearing on the Imposition of Amended Master Special Assessments
Mr. Burns asked for a motion to open the public hearing.

On MOTION by Ms. Henley, seconded by Mr. Heath, with all in favor, the, Motion to OPEN the Public Hearing, was approved.

Ms. Burns stated the mailed notice was sent to all property members for Assessment Area Two and there were no members of the public present at the meeting. She asked for a motion to close the public hearing.

On MOTION by Ms. Henley, seconded by Mr. Heath, with all in favor, the, Motion to CLOSE the Public Hearing, was approved.

Presentation of Second Amended and Restated Engineer’s Report dated March 18, 2024
Mr. Mauve presented the restated Engineer’s Report dated March 18, 2024. He stated the details include the total land use of 165 acres. He added the total units are included on the tables for a total cost of $103,654.755. He noted these costs are reasonable and sufficient to build the infrastructure as proposed. He noted there is no reason the project could not be constructed.

On MOTION by Ms. Henley, seconded by Mr. Heath, with all in favor, the Second Amended and Restated Engineer’s Report Dated March 18, 2024, was approved.

Presentation of Master Assessment Methodology Report for Assessment Area Two dated March 18, 2024
Ms. Burns presented the Master Assessment Methodology Report for Assessment Area Two dated March 18, 2024. She noted this report allocates the debt that will be incurred by the district to the properties that benefit from Assessment Area Two. She presented each table to include Table 1 reflecting two product types of single family 40 and single family 50 with a total of 1,406 units. Table 2 outlines the cost estimates for the capital improvement area for Assessment Area Two for a total of $64,893,640. Table 3 shows bond sizing of $85,935,000. Table 4 breaks down the improvement cost per unit. Table 5 shows a par debt per are townhomes at $47,165, and

single-family 40 units at $62,887, and the single family 50 at $78,609. Table 6 breaks down net and gross and annual per unit. The townhomes for $3,829.75, the single family 40 for $5,106.37 and the single family 50 at $6,382.92. Table 7 shows the preliminary rolls with all parcels for a total of 342.68 acres.
Ms. Burns noted the assessments are reasonable apportioned across the product types for the district and the benefit is equal to or greater than the burden.

On MOTION by Mr. Heath, seconded by Ms. Henley, with all in favor, the Master Assessment Methodology Report for Assessment Area Two, was approved.

Consideration of Resolution 2024-10 Levying Amended Master Special Assessments
Ms. Burns this resolution will levy assessments across assessment area 2 with the specifics from the Master Methodology Report.

On MOTION by Mr. Heath, seconded by Ms. Henley, with all in favor, Resolution 2024-10 Levying Amended Master Special Assessments, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Updated	Ancillary
Documents for Series 2024 Assessment Area Two Bonds
True-Up Agreement
Collateral Assignment Agreement
Completion Agreement
Acquisition Agreement
Declaration of Consent
Mr. Van Wyk reviewed the documents for the Series 2024 Assessment area to include a True-up Agreement with two different developers. He noted these are standard agreements. He asked for a motion to approve all documents.

On MOTION by Mr. Heath, seconded by Ms. Henley, with all in favor, the Updated Ancillary Documents for Series 2024 Assessment Area Two Bonds, were approved in substantial form.

SIXTH ORDER OF BUSINESS	Presentation  of  Updated  Supplemental
Assessment Methodology Report for Assessment Area Two with Final Numbers dated April 16, 2024
Ms. Burns presented the updated Supplemental Assessment Report dated April 16, 2024. She added these are final number for the bond issuances on April 29th. She noted she will ask for approval in substantial form so that other noted can be added.
She reviewed the tables for the report to include total area of 1,406 units, cost estimate
$64,893,640., and total bond sizing is $35,500,000. The par debt is listed different for the different builders. The gross annual and preliminary assessment roll were listed.

On MOTION by Mr. Heath, seconded by Ms. Henley, with all in favor, the Updated Supplemental Assessment Methodology Report for Assessment Area Two with Final Numbers Dated April 16, 2024, was approved as amended.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-11
Supplemental Assessment Resolution (Series 2024, Assessment Area Two Project)
Ms. Burns noted this resolution includes the numbers for the final pricing and sets bond issuance dated for April 29th.

On MOTION by Ms. Henley, seconded by Mr. Heath, with all in favor, Resolution 2024-11 Supplemental Assessment Resolution (Series 2024, Assessment Area Two Project), was approved.

EIGHTH ORDER OF BUSINESS	Consideration of Acknowledgement and
Acceptance of Assignment of Developer Agreements for Assessment Area Two Bonds
Mr. Van Wyk stated this assigns permission to the agreements.

On MOTION by Mr. Heath, seconded by Ms. Henley, with all in favor, the Assignment of Developer Agreements for Assessment Area Two Bonds, was approved.

NINTH ORDER OF BUSINESS	Ratification	of	Brentwood	Phase	4/5
Construction Documents:
Notice of Proceed
Notice of Commencement
Temporary Construction Access and Easement Agreement
Construction Funding Agreement
Ms. Burns noted these documents have already been signed and only need ratification.

On MOTION by Mr. Heath, seconded by Ms. Henley, with all in favor, the Brentwood Phase 4/5 Construction Documents, were ratified.

TENTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Van Wyk had nothing further to report.

Engineer
Consideration of Work Order 2024-2 for Annual Consulting Engineering Services from Dewberry
Ms. Burns noted that an Annual Engineer’s Report will need to be submitted on behalf of bond holders for the bond agreements for this year. This work order will review the storm water systems.

On MOTION by Ms. Henley, seconded by Mr. Lavoie, with all in favor, the Work Order 2024-2 Annual Consulting Engineering Services from Dewberry, was approved.

Field Manager’s Report
Mr. Smith presented the Field Manager’s Report to include updates on ponds, landscaping, plantings, and the filtration system installation.
District Manager’s Report
Approval of Check Register
Ms. Burns presented approval of the check register. She asked for any questions, otherwise looking for a motion to approve.

On MOTION by Ms. Henley, seconded by Mr. Lavoie, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated that financial statements were included in the Board’s package for review.
No action needed.

ELEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

THIRTEENTH ORDER OF BUSINESS	Adjournment
Ms. Burns adjourned the meeting.

On MOTION by Ms. Henley, seconded by Mr. Heath, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman