MINUTES OF MEETING WESTSIDE HAINES CITY
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Westside Haines City Community Development District was held Monday, June 3, 2021 at 9:00 a.m. at 346 E. Central Avenue, Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk Patrick Marone Justin  Frye April Payeur

Also present were:

Jill Bums
Roy Van Wyk
Rey Malave via Zoom
Heather Wertz via Zoom

Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS Hopping Green & Sams Dewberry
Absolute Engineering

FffiST ORDER OF BUSINESS	Introduction
Ms. Burns called the meeting to order and called the roll. Four Board members were present constituting a quorum.

SECOND ORDER OF BUSNESS	Public Comment Period
Ms. Burns noted no members of the public were present in person or via Zoom.

THIRD ORDER OF BUSINESS

Review and Ranking of Proposals Received for Cascades Phase 2 Construction Services

Ms. Wertz reviewed the rankings, noting that Cobb came in at #1 under the original bid price at $1.77 million, with QGS coming in second. She explained that adjustments had to be made for Cobb by adding a retaining wall with a handrail and the quantity of the import fill, making the bid rise to $2.3 million. She also added that they had removed the seed and mulch from QGS,

bringing the price down and making QGS the #1 ranking in both price and schedule. She recommended going with QGS based on the rankings.
Mr. Malave supported Ms. Wertz's recommendation, and Ms. Schwenk asked Mr. Frye if there had been any issues in the past with QGS, to which he answered no.
Ms. Bums asked for a motion to approve.

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, Ranking the QGS Proposals Received for Cascades Phase 2 Construction Services as #I and Authorizing Staff to Send a Notice oflntent to Award, was approved.

FOURTH ORDER OF BUSINESS	Review	and
Received	for

Ranking	of	Proposals Brentwood	Phase	1

Construction Services
Ms. Wertz reviewed the rankings, noting that no adjustments had to be made. She stated that QGS came in at #1 with $7.4 million and a schedule of 270 days. She recommended that the District choose QGS.
Mr. Marone asked if the Board was comfortable with only having two bid responses, and Mr. Malave answered that they were adequate bidders and that they were both responsive and responsible. Mr. Marone asked what the total points were for each bidder, and Ms. Wertz answered that QGS had 100 points while Tucker had 94.5 points.
Ms. Wertz added that QGS had a lower bid for the offsite work and that Tucker came in lower for the onsite work, however QGS was not willing to just do the offsite work, therefore they chose QGS for both onsite and offsite. Ms. Bums asked for a motion to approve.

On MOTION by Ms. Schwenk, seconded by Mr. Frye, with all in favor, Ranking the QGS Proposal for Brentwood Phase 1 Construction Services as #1 and Authorizing Staff to Send Notice of Intent to Award, was approved.

FIFTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk stated that he had nothing further to report.
Engineer
Mr. Malave stated he had nothing new to report to the Board.

District Manager's Report
Ms. Bums had nothing new to report to the Board.

SIXTH ORDER OF BUSINESS	Other Business
Ms. Bums stated there was no other business to discuss.

SEVENTH ORDER OF BUSINESS	Supervisors Requests and Audience
Comments
Ms. Bums stated  there was no other business to discuss.

EIGHTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Marone, seconded by Mr. Frye, with al] in favor, the meeting was adjourned.

Ms. Bums adjourned the meeting.